Explain
Share the purpose and proposed data use.
Privacy & Driver Protection
Protect your fleet. Respect the people behind the wheel.
Introduce vehicle monitoring with a clear purpose, proportionate collection and a transparent process for drivers.
Configured around your vehicles, drivers and operation
Privacy & Driver Protection01 02 03 04 Implementation approach · confirm your service scope
Trust begins before a device is installed
Assess
Evaluate risks and consult affected people.
Configure
Validate access, collection and retention settings.
Review
Handle concerns and revisit the policy as use changes.
Clear operational scope
Configuration-led implementation
Practical fleet guidance
Connected by design
Trust begins before a device is installed
Location and video can reveal information about identifiable people. Explain what the fleet collects, why it is needed, who can see it and how drivers can raise concerns. Review the impact on passengers and other people captured as well as employees.
Privacy controls depend on the app, device and configuration. Do not assume that privacy mode, audio controls, redaction or automatic deletion are available for every deployment; verify the required behaviour before rollout.
Core capabilities
What to consider for your fleet.
Explore the operational requirements and confirm the scope for your selected Fleetly service.
Purpose and lawful basis
Document why each monitoring activity is necessary and identify an appropriate lawful basis. Employee consent should not be assumed to resolve the imbalance of power at work.
Impact assessment
Assess privacy risks before introducing monitoring. A DPIA is required where processing is likely to result in high risk; consult the current ICO guidance.
Private use and visibility
Tell workers and passengers about vehicle monitoring. Address permitted private use explicitly and verify whether the chosen technology supports the required boundaries.
Evidence and fairness
Restrict access to a defined need, set justified retention periods and allow contextual review. A detected event should not be treated as proof without investigation.
A practical approach
Agree the scope. Validate it with your fleet.
Use your vehicles, devices, users and operating scenarios to check the proposed solution before rollout.
01Explain
02Assess
03Configure
04Review
How it works
A clear path from connection to improvement.
Fleetly makes sophisticated fleet technology usable by connecting each signal to a decision, an owner and an outcome.
Explain
Share the purpose and proposed data use.
Assess
Evaluate risks and consult affected people.
Configure
Validate access, collection and retention settings.
Review
Handle concerns and revisit the policy as use changes.
Built for operational reality
Make driver protection part of everyday practice
Set a process for correcting driver attribution, accessing relevant information and challenging an interpretation. Give managers guidance on sharing footage and handling requests involving other people.
Audio, inward-facing cameras and biometric identification raise distinct questions. Assess their necessity separately rather than enabling them simply because a device supports them.
Explore the open Fleetly ecosystemFrequently asked questions
Clear answers for a confident fleet decision.
Talk to Fleetly for a solution assessment based on your vehicles, devices, operating model and required outcomes.
Can vehicles be monitored during private use?+
The ICO says monitoring during permitted private use will rarely be justified. Set appropriate boundaries and verify the technical solution against your policy.
Is this our driver privacy notice?+
No. Your organisation needs a notice describing its actual processing, purposes, rights and contact details. This page is general implementation guidance.
Move forward with Fleetly
See how one connected platform fits your fleet.
We will focus the demonstration on your vehicles, risks, workflows and existing technology.